These General Terms and Conditions of the contractual agreement are a constituent part of the travel agreement between Sole Proprietor "Asia Rent" and the participant of trip. Rights to deviations, variations or supplemental provisions, which shall be valid only in writing, reserved.
1. Contractual agreement
The tour reservation must be made online, on a reservation form available on the operator's website. The agreement will only be made effective upon written confirmation of the reservation, made by the Asia Rent. The prerequisite to participate in one of our tours is the online acceptance of this Terms and Conditions, as well as the contract for the use of a rental motorcycle.
Together with the reservation confirmation, the you will receive an invoice from the organizers of a trip that is to be paid as follows:
• Reservation deposit (10%) you have to payment within 10 days after receiving the an invoice.
• Final payment of the remaining amount ( 90% balance) must be paid 30 days before the start of the tour. Or payment of the amount on arrival.
If transportation costs (fuel costs, fees for certain services, currency exchange rates increase after signing a contract, the organizers reserve the right to adjust the cost of the tour.
The organizer notifies the participant. If the increase in the price is more than 10%, the participant can cancel tour and receive all his advance payments back considering the bank's commissions.
3. Services and Prices
Confirmation provided by the organizers of a trip lists the services in detail and the total amount to be paid. The participant must provide additional payment for any individual services that he/she may require on conclusion of the contractual agreement or during the trip.
Any changes to the scheduled routes or overnight accommodation shall not be considered as a change to the offered services provided the changes, deviations or variations do not substantially alter the overall character of the booked trip.
Please bear in mind that a motorcycle trip demands a higher degree of participation and cooperation on your part than a conventional package tour. Many aspects are not completely predicable and cannot be fully planned in advance. We therefore hope you will appreciate any changes that may prove to be necessary.
The participant may cancel the trip in writing at any time before the start of the trip. The date of receipt of the cancellation by the organizers of a trip shall be decisive. If the participant of trip cancels a tour, the organizers of a trip shall be entitled to demand cancellation costs transferred deposit.
The price will not be refunded if the participant does not arrive or arrives too late for the departure. If the participant misses the return flight or trip home, he/she himself/herself must organize the return journey. The participant shall not be entitled to any compensation from the organizers of a trip.
In addition, you are at liability to prove to us a lower loss. Changes to scheduled dates, time and destinations are possible only by cancelling the existing agreement and subsequently booking a new trip.
The participant is not entitled to demand a refund if he did not use any service included in the tour price
5. Cancellation by the organizers of a trip
The organizers of a trip shall be entitled to cancel a trip up to 30 days before the start of the tour if the minimum number of participants has not been booked. In this case, you shall be notified accordingly and your deposit will be returned to you minus bank transfer fees. No further claims or demands for a refund of your already paid expenses for tickets, insurance, etc. shall be accepted.
If it is necessary to cancel a trip for reasons outside our control on the territory of the planned tours (force major, strikes, terror attacks, Covid restrictions, accidents, nature disasters or similar), the reservation deposit already paid by you shall not be reimbursed. But this deposit is valid till the next date. No further claims or demands shall be accepted. We also reserve the right to terminate the tour prematurely for the aforementioned reasons. In such cases, we shall reimburse the amount equivalent to the remaining days of the tour (excluding any flight costs). No further claims or demands shall be accepted.
In the event of undisciplined, dangerous or disruptive behavior as well as disregard of road traffic regulations, the organizers of a trip and his authorized tour guides shall be entitled to exclude you from the trip. In this case, the organizers have the right to withdraw the motorcycle. Money for a rental motorcycle does not come back to you.
6. Premature Termination of the Trip by the Participant
If, for any reason whatsoever, you terminate the trip prematurely, you shall not be entitled to reimbursement of outstanding services charged by the organizers of a trip to your account. If it is necessary for you to prematurely terminate the trip for a compelling reason, e.g. due to illness or accident or serious illness or death of a close family relative etc. the organizers of a trip shall assist as far as possible in organizing the return trip home.
7. Complying with Rules and Regulations
You shall be responsible for complying with the respective road traffic regulations. You at your own peril and shall be liable for any damage you may inflict on fellow tour participants or other road users. This requirement also applies when you are following the guide. You must adapt your riding style in the interest of your own safety.
8. Passport, Visas, Health Regulations and Driving Permits
You shall be responsible for ensuring compliance with the passport, visa, health regulations and driving license, permits of the visited countries and for observance of the respective traffic regulations. If you cannot participate in or must prematurely terminate the tour due to failure to meet these requirements, the organizers of a trip shall be exempt from any liability and shall not be obliged to refund payments to the customer. The main requirement for all countries is a passport which is valid for at least 6 months and an internationally recognized motorcycle driving license. You are also responsible for the safety of your documents and money.
You are responsible for choosing the insurance company. Make sure that your chosen company will be able to cover the necessary expenses in case of an accident and are also able to contact the necessary services in the countries of Central Asia.
You are responsible for choosing our protective gear.
The organizers of a trip shall be responsible for thorough preparation of the trip, conscientious supervision and careful selection of the service providers as well as the correct execution of the agreed tour services corresponding to local participants.
10. Liability and Weather
Depending on the season and weather conditions, the tour organizers reserves the right to change the route of the trip and therefore the accommodation if deemed necessary. We always take care to ensure the character of the trip is not altered and make every effort to provide a consistently high standard of services.
The trip dates are chosen such that the prevailing weather conditions in the respective regions are optimally suited to a motorcycle trip. The organizers of a trip shall bear no responsibility for bad weather conditions that may occur. The participant shall not be entitled to claim reimbursement of the trip and rental costs for this reason.
11. Features tours
When booking tours, you must consciously understand that you are going on a trip to countries with limited infrastructure and low level of services provided (food, accommodations). You must understand that the indefinite and not high level of comfort is the very aspect that is part of the appeal of such trips.
You determine the degree of adventure by choosing a tour.
Accommodation in hotels, tents and yurts is carried out according to generally accepted local national standards of measurement. Noiselessness, water supply, electricity, food quality and communication are not guaranteed in all cases. In such cases, we expect tolerance and a equanimity from you.
The same applies to the passage of boundaries and registration points where it takes a lot of time and attention.
Travel delays and route changes can also be made due to fuel shortages at gas stations or natural phenomena such as sandstorms, flooded roads and trails, or even due to vehicle breakdowns and traffic accidents. In extreme cases, this may jeopardize the dates of return and travel.
Therefore, accept all points of the agreement attentively and treat these conditions with understanding.